Placement Services
Consistent and regular care for longer than three months.
We provide an efficient process via our team of caring experts to source qualified and vetted childcare professionals for each family’s unique needs. We do the work so you can spend more time with your family.
Launch Fee
Due when you wish to start the search
– Personalized matches: Our placement specialist carefully reviews all applicants to forward only the best match for your family.
– Access to 3000+ candidates within our database
– Access to thousands of external applicants through our multiple job boards and affiliations
*External interested applicants are fully screened and vetted for your consideration.
Check out our 12-step nanny guarantee here
– Online portal access to track, manage, and review applicants
– Online resource manager, including access to emergency contact forms and daily log forms for your new hire
– Annual background screening renewals on your placed nanny
– First Aid and CPR renewal reminders
– Driver license expiration reminders
– One years access to post unlimited sitting and temp requests
– Preferred sitter program
Nanny Rate
Paid to the nanny by the family on a mutually agreed schedule
Agency Fee
Due once a nanny is placed
– 90-day guarantee for nanny placements: 1 free replacement
-$2,000 minimum placement fee
– No renewal placement fee for annual agreements
– Less than the national standard 20% placement fee
We take less so your nanny can make more, resulting in a higher caliber of caregiver
– 5 trial days before placement to ensure it is the best match
– Free month of services with Homepay.com with a recurring 20% discount
– Onboarding forms and employment guidelines supplied by the Agency
– Ongoing support to help the placement be successful long-term
Placement Process
1. Join the Regent of the Realm.
Complete your profile and a consultation call. Sign the service agreements and pay the membership fee. Approve your job description
2. We start the search.
We will forward the top vetted candidates for your consideration
3. Meet your nanny.
Complete trials so both parties can determine if it is a good fit!
4. Hiring process.
We help with negotiations, drafting employment guidelines, and setting up payroll. Once a nanny is placed, the placement fee is due
5. Ongoing Support.
We will check in, answer any questions, and provide ongoing backup care as needed!
We will arrange a time to speak with you so we may get to know you and your children just like we get to know our nannies to ensure lasting success.
Requirements
We require all placement positions to offer the below so that we can be successful. The following are considered industry standard:
– Guaranteed hours
– Overtime pay (time and a half) for any hours worked by an employee that exceed 40 hours in 1 week (required by FLSA)
– Gas mileage reimbursement at the IRS rate if you need your nanny to use their vehicle for work related purposes
– Paid time off for major federal holidays OR time and a half pay if you require your nanny to work a federal holiday
– PTO relative to the length of employment offered
Agency Fee Breakdown
Launch Fee
Why do you pay a launch fee and then a placement fee?
The launch fee covers the administrative work involved with becoming a Windsor House family and enables access to our temporary and sitting services. The placement fee covers the administrative work involved with placing your nanny. Each time we match you with a nanny we are spending a great deal of time searching, interviewing, recruiting, and analyzing our database and managing our job boards so that we can match you with the best care.
Placement Fee
For placements that hire a nanny for 3+ months we charge a 10% placement fee of the nanny’s negotiated contracted wage. This is considerably less than other agencies with the national average charging a 20% placement fee. We charge less so your nanny can make more, resulting in a higher caliber of nanny for your family. This fee is due once you have been matched with a nanny of your choice. If the employment is a year or longer then there is no renewal fee.
How do I pay my nanny?
You, the family, are considered the employer hiring a household employee. This means you are hiring a W4/ W2 employee and need to file the correct employment forms, withhold taxes, and pay employer taxes. This can be tricky and complicated; however, if done correctly, you may be eligible for several tax breaks that could cover the cost of your employer taxes. To make this process effortless for our families and ensure you get the tax breaks you qualify for, we have partnered with HomePay who will take care of everything for you and WE WILL PAY YOUR FIRST MONTHLY FEE! A $75 savings! AND as a family of the Realm of Windsor, you will receive a recurring 20% discount!
Hiring a nanny requires the following responsibilities. HomePay takes care of each one for you.
– Obtaining your employer tax ID
– Handling worker’s compensation insurance, if desired
– Filing the New Hire Report
– Preparing and filing household tax returns
– Remitting tax dollars to each tax authority
– Preparing and distributing Form W-2 to your employee
– Preparing and filing Form W-2 Copy A/ Form W-3 with the Social Security Administration
– Preparing state Annual Reconciliations
– Preparing Schedule H and a 1040-ES Summary Statement to include with your personal federal income tax return
– Handling government alerts and notices
– Payroll management
– Calculating the employee’s withholdings for each pay period
– Payroll handled through Direct Deposit
– Distribution and archive of paystubs with pay period and year-to-date totals to your employee electronically
– Audit support
Phew… thanks Homepay for handling it for our families!
For more information, visit their website- https://partners.myhomepay.